How to Ask for an Interview Result? [with Email Template]

Does this ever happen to you – you give an interview but you don’t hear back from the recruiter within the stipulated time? Waiting for the outcome of an interview is a time of anticipation for what comes next. You are either nervous, optimistic, or have mixed feelings. In such a situation, you can write an email requesting the status of your application and get feedback from the recruiter. To help you with the writing process, we have curated this guide on how to ask for an interview result and make the best use of your time to draw forth the right career opportunity. 

How to Write an Email Asking for an Interview Result?

A follow-up email should be written professionally. It is important to maintain a polite demeanor and keep a formal tone throughout the email. In this section, we will explain the necessary steps to write a follow-up email for an interview result.

1. Clear Subject Line

The subject line of the email tells what the email is about. Therefore, write a clear and concise subject line with the details, such as your name and the position you applied for. 

For example:

• Interview Follow-up – [Your Name] – [Position]
• Follow-up Regarding Application to [Position] – [Your Name]

2. Start with an Appropriate Salutation

Begin the email by addressing the recruiter or employer with a formal greeting. Starting with an appropriate salutation shows respect for the recipient and sets the tone for the rest of the email. It also ensures that the recipient will take the email seriously and understand the sender’s intention.

For example: You can start the email with a salutation like Hi [Name].

3. Express Appreciation in the Opening Paragraph

Begin the email by addressing the recruiter or employer with a formal greeting. Starting with an appropriate salutation shows respect for the recipient and sets the tone for the rest of the email. It also ensures that the recipient takes the email seriously and understands the sender’s intention.

For example:

• I would like to thank you for giving me the opportunity to appear for the interview for the position of [job role] last week. 
• I am truly grateful for the opportunity to have interviewed with you last Monday. It was a pleasure to discuss the role and learn more about your company’s culture.

4. Ask Your Follow-Up Question

Following the appreciation note, write the follow-up message. 

For example:

• I am eager to know the results of my job interview. It would be great if you could share this relevant information as soon as possible. 
• As I follow up on my application, I would like to know more about its status. I am genuinely thrilled at the prospect of joining your team.

5. Show Your Enthusiasm Again

You should restate your enthusiasm for the position and explain why you are the right candidate for the job. 

For example:

• I am excited and confident to bring my expertise and skills to your team and am deeply committed to making a positive contribution to this role. I can see this position as a stepping stone to achieving my long-term career aspirations. 
• I am eager to join your team and use my expertise in sales and marketing to contribute to the company’s development.

6. Request for Interview Feedback

In your follow-up email, you can also request feedback on your interview performance. Requesting feedback enables you to gauge your success in the application process and identify areas in which you can improve.

For example:

• I would be grateful if you could provide me with some feedback on my interview performance so that I can continue to polish my skills and learn what aspects I have to work on.
• I would also like to request that you provide me with some constructive feedback on my interview process so I can continue to refine my expertise and grow professionally.

7. Closing Note

Finally, conclude the email with a positive note, including your contact details. 

For example:

a) Thank you once again for considering my application. I appreciate your time and efforts.

Thanks & regards,

[Name]
[Contact Number]
[Email]

b) I appreciate your time to read this email. I look forward to hearing from you. 

Thanks & regards,

[Name]
[Contact Number]
[Email]

Follow-Up Email Templates

In this guide to learning how to ask for an interview result politely, you will find templates to help you craft an effective follow-up email.

1. Sample 1

Here is a basic template you can use to write a follow-up message and ask about the interview result. 

To: [Recruiter’s Email Address] CC: [Hiring Manager’s Email Address] BCC: Subject: Interview Follow-up Email – [Your Name] – [Position] Hi [Name],  Thank you for offering me the opportunity to interview for the position of [Job Role] on [Date] at your office in [Location]. I thoroughly enjoyed learning more about your company and the work culture during the interview. I wanted to follow up and enquire about the status of my application. I am very interested in the role and wanted to know if there has been any progress in the hiring process. I am eager to work for your company and would be grateful for any feedback you could provide. Thank you for your time and consideration.  Thanks & regards,  [Name]  [Contact Number]  [Email]

2. Sample 2

In this template, you will learn how to ask HR for interview results. 

To: [HR’s Email Address] CC: [Hiring Manager’s Email Address] BCC: Subject: Request to Share Interview Result for the Business Development Executive position- [Your Name] Hi [Name], It was a wonderful experience to interview for the Business Development Executive role at your company last week. I was impressed by the business models and strategies that have been implemented to successfully grow the business. I would also appreciate it if you could provide me with feedback on my technical interview round. It would help me understand my strengths and weaknesses much better. Thank you for your time and consideration. I look forward to a positive response. Thanks & regards, [Name]  [Contact Number]  [Email]

Also Read: Business Development Executive Interview Questions.

3. Sample 3

Consider this next sample in our guide on how to ask for an interview result. You can use this sample as a reference to write an email asking for your interview results. 

To: [HR’s Email Address] CC: [Manager’s Email Address] BCC: Subject: Following up on the Interview Status for the Senior Software Developer position – [Your Name] Hi [Name], I am very grateful for the opportunity to have been interviewed for the Senior Software Developer position in your esteemed company. I have been looking forward to the chance to join a renowned multinational corporation like yours. I am confident that I would be a valuable addition to your team. I am writing to request an update on the status of my interview process. I am very interested in the position and would be grateful for any information you can provide.  Thank you for your time and consideration. I look forward to the possibility of joining your team. Thanks & regards, [Name]  [Contact Number]  [Email]

4. Sample 4

Here is another sample for, “How to ask the interviewer about the result?”

To: [HR’s Email Address] CC: [Manager’s Email Address] BCC: Subject: Request to Share Interview Application Status – [Position] – [Your Name] Hi [Name], I am writing to thank you for considering my application for the interview process. All the interview rounds have been completed and now I am waiting for a response.  I am eager to know if I am hired for the position and would appreciate it if you could provide feedback on my interview performance. I appreciate your time and consideration. Thanks & regards, [Name] [Contact Number] [Email]

What Should You Do While Waiting for Your Interview Result?

The waiting period can be stressful, but there are ways to make productive use of this time. Here are some suggestions to get you started.

1. Stay Positive: Staying positive is essential while you are waiting for your interview result. Keeping an optimistic attitude will help you remain confident in your abilities.
2. Network with Professionals: Networking with professionals at conferences, job fairs, social media, or webinars can be a great way to expand your professional circle. Learn more about the industry and explore new job opportunities while you are waiting for your interview results. 
3. Spend Time to Develop New Skills: Invest your time in learning new skills. It will help you become more competitive in the job market and give you an extra edge in interviews.
4. Research More Job Opportunities: Even if you are waiting for the result, it is good to invest your time and energy into researching other potential job opportunities. This will ensure that you do not miss out on any potential job opportunities.

If the waiting period is too long, you can consider applying for new opportunities using the Internshala job search app. This way you can find a good backup easily.

Tips on How to Ask for an Interview Result

Here are some tips for you to effectively and professionally ask for an interview result through an email: 

1. Give Some Time Before You Follow-Up: Recruiting professionals have to interview several candidates before making a decision and processing further formalities. Therefore, it is ideal to wait for at least a week before you send a follow-up email to the recruiter seeking interview results.
2. Write Concisely: Since recruiters have a busy schedule, it is better to send a simple and concise follow-up email. Write why and what job position you are following up for, and keep the content relevant. 
3. Focus on Interview Details: Often, interviewers inform candidates when they can hear from them about the results. Focus on details like these and write the mail accordingly. 
4. Proofread the Follow-Up Mail: Once you’ve written the mail, proofread it to make sure it is error-free. Look for typos, grammatical errors, sentence structure, and the accuracy of details mentioned to ensure clarity in communication.

Conclusion

The waiting period associated with the job search process can be challenging. This blog on how to ask for an interview result politely should help you follow up with the interviewer to seek a result on time. It is also crucial that you handle rejections gracefully to move forward, looking for better opportunities and improving your skills. Also, check out our blog on how to write a job application letter to land your dream job.

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