HR Intern Job Description [with Templates]

When you hire an intern, they contribute to projects, gain practical experience, and, if mentored effectively, become valuable assets, aligning with your organization’s culture. An HR intern assists you with daily tasks, such as shortlisting resumes, scheduling interviews, contacting applicants, and helping out with onboarding, among other tasks. To find the right HR intern, you need an HR intern job description that enables talented candidates to apply. To simplify this process, we have included tips, samples, and everything you need to know to hire the right HR intern.

HR Intern Job Description: Key Elements to Cover

While hiring an HR intern, it is best to have a fair idea of what you require to write an impressive and detailed HR intern JD. Let’s look at some crucial sections to include while writing an HR intern job description.

1. Company Overview

A brief company overview helps potential interns understand your organization’s culture, values, and mission. This section should entice candidates to apply and give them a sense of what it would be like to work with you. It’s an opportunity to showcase what makes your company unique and why they should join your team.

Sample: 

[Company Name] is a leading [industry] company dedicated to [brief mission statement]. With a team of passionate professionals, we strive to [company goals]. Our workplace culture emphasizes innovation, collaboration, and continuous learning. As an HR intern, you’ll have the opportunity to contribute to our dynamic environment and gain valuable experience.

2. Job Title

The job title should be clear and accurately reflect the position. It’s important to use a title that candidates are likely to search for when looking for internship opportunities. A well-crafted job title can significantly improve the visibility of your job posting and attract more qualified applicants.

Sample:

Job Title: Human Resources Intern

3. HR Intern Job Overview

This section provides a concise summary of the internship, including its purpose and what the intern can expect to learn and accomplish. Use this space to talk about the internship experience, highlighting key projects or areas of responsibility. This overview should excite potential applicants about the opportunity to contribute to your organization.

Sample: 

We are seeking a motivated and detail-oriented HR Intern to join our human resources team. This internship offers a unique opportunity to gain hands-on experience in various aspects of HR, including recruitment, onboarding, employee relations, and HR operations. The successful candidate will work closely with our HR professionals, assisting in day-to-day activities and contributing to key HR initiatives.

4. HR Intern Duties and Responsibilities

A job description should outline the duties and responsibilities to guide interns about the job requirements. Here, we have mentioned a few HR intern duties and responsibilities that you can include while crafting a job description:

Sample:

• Updating company databases by putting new employee contact information. 
• Screening potential employee’s resumes to identify suitable candidates. 
• Scheduling interviews with shortlisted candidates. 
• Preparing and sending offer letters and rejection letters to candidates.
• Assisting the HR staff in gathering market salary information. 
• Organizing new hire orientations.
• Gathering payroll information like leaves, working hours, and bank account information. 
• Reviewing and distributing company policies. 
• Posting job openings on various job posting sites and social media platforms. 

5. HR Intern Qualifications and Skills 

While creating a job description, it is important to clearly outline the qualifications and skills that the ideal candidate should possess. This helps in sorting out the candidates based on their educational background and relevant skills required for the position. Below are some qualifications that you should include in your job description for an HR intern:

Sample:

• Bachelor’s degree in Human Resources, Business Administration, or a related field.
• Ability to prioritize and multitask.
• Attention to detail and analytical skills.
• Excellent communication and interpersonal skills.
• Knowledge of employment laws and regulations.
• Strong desire to learn and contribute to a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite.
• Good understanding of full-cycle recruiting.

6. Stipend of an HR Intern 

The stipend can vary depending on the company, duties of an HR intern, location, and duration, among other factors. In addition to the stipend information, you can include any other benefits or perks that come with the internship.

Sample:

• Competitive stipend ranging from ₹4,000/month to ₹20,000/month.
• Flexible work hours to accommodate academic schedules.
• Opportunity to participate in the company’s training and development programs.
• Possibility of full-time employment upon successful completion of the internship and graduation.

7. Call-to-Action (CTA)

End your job description with a strong call to action that encourages qualified candidates to apply. A well-crafted CTA can significantly increase the number of applications you receive. Make sure to provide clear instructions on how to apply and what documents to include with the application.

Sample:

We want to hear from you! Submit your resume, cover letter, and any relevant work samples to [email address] with the subject line “HR Intern Application – [Your Name]”. 

HR Intern Job Description Samples

A job description attracts potential candidates and provides them with details about the job profile. Given below are a few sample templates for HR intern job descriptions. 

Sample 1: Job Description for an HR Intern With No Experience

You can refer to this HR intern job description template to hire a candidate without any prior experience.

About The Company:  TechLabs is an IT consultancy start-up where a bunch of tech geeks, with their expertise and innovative minds, aim to solve your IT problems with efficient solutions. Just like scientists who conduct research and come up with solutions, we analyze your tech problems, research them, and come up with productive solutions. Our expertise includes data science, data analytics, product development, DevOps, cloud services, and cyber security.  Job Profile: Human Resources Intern  Job Description:  We are seeking an enthusiastic and motivated HR intern to be a part of our HR department and provide assistance with administrative tasks. The intern’s responsibilities will include updating employee records, filing HR documents, and conducting background checks on shortlisted candidates. This position requires a candidate who is detail-oriented, organized, and able to work independently and collaboratively.  Responsibilities:  – First-level screening and shortlisting of resumes. – Contact applicants, schedule interviews with them, and follow up when required. – Assist in the onboarding process.  – Organize and come up with fun and innovative activities to improve team bonding.  Requirements:  – Currently enrolled or recently finished bachelor’s in HR management or a related field. – Possess excellent communication skills. – Showcase organizational skills and ability to meet deadlines. – Should have the ability to collaborate and work with the team. – Know how to work with MS Office Suite (MS Word, MS Excel, MS PowerPoint, etc.) – Must have creative thinking abilities. Perks:  – Opportunity to work under the guidance of industry experts – Certificate of completion  – Letter of recommendation  If you believe you can help us pick the right talent from the market and build a healthy work culture, email your resume at careers@techlabs now!

Sample 2: Job Description for an HR Intern With Experience

An HR intern’s job description must outline the expectations, responsibilities, and required skills to streamline the process of hiring. Here is a job description for an HR intern with experience. 

About The Company:  ABC Pvt. Ltd. is a leading data analytics and technology solutions provider committed to empowering businesses with actionable insights. We strongly believe in nurturing talent and creating opportunities for those who aspire to become data analysts. Our comprehensive internship programs are designed to equip individuals with the necessary skills and knowledge to excel in the dynamic field of business analytics. Job Profile: Human Resources Intern  Job Description:  We are currently seeking a motivated and enthusiastic individual to join our Human Resources team as an HR Intern. The HR intern will be responsible for day-to-day administrative activities, such as managing HR policies and employee benefits, helping create and implement HR management processes, and assisting in personnel management tasks. Responsibilities: – Supporting the recruitment process by screening resumes and coordinating interviews.  – Assisting the HR team in the selection process. – Contributing to employee onboarding by ensuring a seamless integration for new hires. – Managing HR data and maintaining accurate employee records. – Assisting in organizing employee engagement initiatives and company events. – Collaborating on HR projects by contributing creative insights.  Requirements/Qualifications:  – Bachelor’s degree in Human Resources, Business Administration, or a related field. – Prior internship or work experience in HR roles. – Strong interpersonal and communication skills gained through practical experience. – Ability to maintain confidentiality and handle sensitive information. – Detail-oriented with excellent organizational skills. – Proficiency in Microsoft Office Suite and basic HRM tools. Perks:  – Receive an experience letter at the end of the internship.  – Gain hands-on experience and exposure by working in a dynamic environment.  If you believe you will be a good fit for this position, send us your resume at careers@abc.com

Conclusion

A well-crafted HR intern job description will help you attract potential candidates by clearly mentioning the required expectations and qualifications. In this blog, we have provided a comprehensive understanding of what skills, qualifications, and responsibilities you should include while hiring an HR intern. By following these steps, you can ensure hiring the best HR candidate for your team. Also, hire interns from Internshala and bring the best talent to your organization.