How to Write a Mail for an Internship? [In 8 Easy Steps]

Securing an internship is a crucial step toward achieving your career goals. In today’s competitive job market, writing an application request can help you explore opportunities and increase your chances of securing your dream internship. The perfect internship email should be written in a professional tone while simultaneously showcasing your genuine interest in the opportunity. In this blog, we will guide you on how to write a mail for an internship to help you increase your chances of securing a suitable opportunity. Follow the steps to create an impactful internship email that will help you take the first step toward your career journey.

What is an Email for an Internship?

An internship application email is a document that you create to showcase your interest in pursuing an internship with a specific company. The email showcases how your skills make you a good fit for the role. However, before sending an email to inquire about an internship, it is important to check whether the company has an established process for internship applications or a particular time of year when they hire new interns.

Why Write an Email for an Internship?

Writing an email for an internship is one of the key steps you can take to start your professional journey. It is not just about sending your resume. In the email, you get a chance to show your enthusiasm to seek an opportunity and share about your skills, and learning objectives. Let us look at why writing an internship email is so important:

• Demonstrating Genuine Interest: Taking time to write a personalized email shows your sincere interest in the role. It tells recruiters that you are genuinely excited about the opportunity, not just mass-applying to multiple positions.
• Highlighting Relevant Skills: An email allows you to highlight specific skills and experiences that align with the internship requirements. This way, you can grab the recruiter’s attention by sharing your strengths and aligning them with what they are looking for.
• Building a Personal Connection: Addressing your email to the right person and mentioning why you desire to work at the company can help you build a personal connection. This small step can make your application more personalized.
• Showcasing Professional Communication: Writing a clear and polite email demonstrates your ability to communicate professionally. This is a valuable skill that recruiters look for, especially if the internship involves client interaction or teamwork.
• Standing Out Among Applicants: With many candidates vying for the same internship, a well-crafted email can set you apart. It shows your dedication and effort, which can increase your chances of getting shortlisted.

How to Write a Mail for an Internship?

Crafting an email for an internship offers you a chance of getting noticed by a potential employer. Thereby providing you the opportunity to secure your desired internship and gain valuable experience in your field of interest. Here are the steps to help you write an effective email for an internship:

Step 1: Research About Desired Opportunities

When applying for an internship opportunity, it is important to research the company and its areas of specialization. This will help you tailor your application and show that you are genuinely interested in working with the company. 

Here are some tips to research the company’s departments, expertise, and work areas: 

• Browse the company’s profiles and any recent news about them. This will give you a good understanding of their values and culture, along with the work that they do.
• It is also a good idea to research the department or team you are applying for in the organization. You can explore their recent and upcoming initiatives, projects, or achievements. This information will help you understand what they are looking for in a candidate and tailor your application to show that you are aligned with their goals and objectives. 

Step 2: Craft a Clean and Concise Subject Line

Crafting a clean and concise subject line is crucial when writing emails for internships. It will help grab the recipient’s attention and give them an idea of what to expect from the email. A well-written subject line enables you to convey the objective of the email effectively. 

To make your subject line stand out, try to keep it short, relevant, and to the point. You can also make it more personalized by adding your name or the position you are applying for. The subject line will make your email look professional and increase the chances of it being checked and read.

For example, you can write: 

• ‘Internship Application: [Your Name]’
• ‘Seeking Opportunity in [Domain] Team.’

Step 3: Formally Address the Recipient

Addressing the recipient properly is one of the crucial steps discussed in this guide on how to write an internship email request. The salutation that you choose sets the tone for the entire email and can make a big difference in how your message is received. 

To ensure that your email makes the right impression, it is important to choose a professional and appropriate greeting. You can use a variety of different greetings, including:

• Dear Mr/Mrs [Surname of the Hiring Manager]
• Dear Hiring Manager
• Dear [Company Name] Hiring Team
• Dear [Department] Team

Step 4: Highlight Your Skills and Achievements 

Showcasing your relevant skills and achievements in the internship application email can greatly communicate your genuine interest in work. To effectively highlight these details in alignment with the internship description, review the internship description, ongoing projects, and the company’s values or goals. 

Mention the skills you learned from your academic coursework, extracurricular activities, and volunteer work that directly aligns with the internship requirements. Consider using bullet points or short paragraphs to highlight relevant skills and experiences in the body of your application email.

Step 5: Express Your Interest in the Internship and Company

Express your interest in the company and the specific internship opportunity to show your enthusiasm for the role and demonstrate how it aligns with your career goals. 

To craft an effective expression of interest, it is a good idea to personalize this section of your application by mentioning specific projects, initiatives, or company values that resonate with you. You could also mention how changes in the industry have motivated you to explore new and innovative perspectives. By doing so, you can effectively communicate your genuine interest in the role and the organization.

Step 6: Thank the Recipient and Request Further Discussion 

When you write the conclusion in your email, leave a positive impression and encourage further discussion. Expressing gratitude for the recipient’s time and consideration is a great way to do this. 

Additionally, you can offer additional value by highlighting how you can contribute to the company. You can frame this by politely requesting an interview or further discussion to discuss your skills and experience and how they align with the company’s goals. Remember to include your availability for a meeting or call to ensure a smooth follow-up process.

Step 7: Attach Relevant Documents

It is crucial to attach all the necessary documents to your email. These documents would include your resume, cover letter, portfolio, or any other relevant files. To make it easier for the recipient to access your documents, ensure they are properly named and formatted. 

For example, label your resume file with your name and ‘Resume’ to make it easily identifiable. This simple step can go a long way in ensuring the application is reviewed.

Step 8: Professionally Sign off the Email 

The last step in how to draft an email for an internship guide shares the manner in which you should end the email. You should sign off the internship application email in a professional manner. Maintain a level of formality in all business communications, including email. To achieve this, it is best to use a formal closing with your full name, such as: 

Best regards,

[Your Full Name]

Sincerely,

[Your Full Name]

Thank you,

[Your Full Name]

Note: Avoid informal closings like ‘Cheers’ or ‘Take care.’ These words can come across as unprofessional in a business setting.

Example of Email for an Internship

Crafting a compelling internship email can significantly enhance your chances of securing the desired opportunity. Your introduction and the way you showcase your skills establish the initial impression that a prospective employer forms of you. Here are two examples of emails that can help you craft an impressive email for an internship. 

1. Email for an Internship With Experience

Here is a sample email for a candidate with internship experience: 

To: [Hiring manager’s email address] CC: BCC: Subject: Application for Marketing Internship at XYZ Dear Hiring Manager, I am [Your Name] and I am reaching out to express my strong interest in the marketing internship position at XYZ, which I came across on Internshala. I am deeply passionate about working with your team on marketing strategies and devising innovative approaches. Therefore, I would like to join your esteemed team to utilize my skills and make an impact. I am currently pursuing a Bachelor’s degree in Business Administration with a specialization in Marketing at Amity University. My coursework has provided me with a comprehensive understanding of various marketing principles, consumer behavior analysis, and digital marketing strategies. In addition to my academic studies, I have gained valuable hands-on experience during my previous internship at ABC. I was responsible for developing and implementing social media campaigns, conducting competitor research, and analyzing market trends. These experiences have given me a solid grasp of various marketing tools and analytics platforms, including Google Analytics, SEMrush, and Hootsuite. Overall, I am confident that my academic knowledge and practical experience in marketing will allow me to contribute significantly to any organization I work with. I am impressed by XYZ’s forward-thinking marketing strategies. The recent article in Digital Trends Weekly about your AI-powered cybersecurity software project piqued my interest. I am enthusiastic about contributing my skills and creativity to such pioneering initiatives. I would be available for a summer internship from January to March and am willing to adjust my availability as per the company’s scheduling needs. I have also attached my resume and portfolio to give you an overview of my projects and work samples. I would appreciate the opportunity to further discuss how I can contribute to your team’s success. Thank you for considering my application. I look forward to hearing from you soon. Sincerely, [Your Name]

2. Email for an Internship Without Experience

Here is a sample to help you write an email for an internship without any prior experience:

To: [Hiring manager’s email address] CC: BCC: Subject: Application for Content Writing Internship Opportunity at ABC Pvt. Ltd. Dear Hiring Manager, I am writing to express my interest in the content writing internship position at ABC Pvt. Ltd., as advertised on Internshala. I am currently pursuing a Bachelor’s degree in Mass Communication & Journalism. The coursework has helped me develop strong writing, research, and communication skills. Additionally, I have contributed articles to my university’s newspaper and participated in writing workshops to enhance my writing abilities. I have also completed a creative writing course to gain blog writing, editing, and publishing expertise.  I am genuinely excited about the opportunity to utilize my skills and knowledge in a professional setting at ABC Pvt. Ltd. Your company’s commitment to delivering innovative and impactful content aligns perfectly with my career aspirations. I would like to create content that resonates with the company’s target audience.  I am eager to learn more about the content writing internship opportunity and would welcome the opportunity to discuss it further in an interview.  Please find attached my resume for your review. Thank you for considering my application. Sincerely, [Your Name]

Tips to Write a Mail for an Internship

Your ability to write a professional email can help you stand out from other candidates. It is an effective way of demonstrating your interest in the internship opportunity. Here are some useful tips to get you started:

• Use a Clear Subject Line: Start with a subject line stating the email’s purpose. For example, ‘Application for Marketing Internship – [Your Name]’ helps the recruiter understand your intent in writing the email.
• Address the Right Person: Find the name of the person responsible for hiring. Addressing the email directly to the right person shows you have researched the team and company.
• Write a Polite and Engaging Opening: Begin your email with a polite greeting and a brief introduction of yourself. Mention where you found the internship opportunity or why you are reaching out to them specifically.
• Highlight Your Relevant Skills: Briefly mention the skills and experiences that make you a good fit for the internship. Focus on how these skills align with the role you are applying for, making your email more impactful.
• Keep It Short and Focused: Recruiters receive many emails, so keep your email concise. Stick to key points and avoid long paragraphs. Aim for 3-4 short paragraphs at most.
• Include a Call to Action: At the end of your email, ask if a meeting can be scheduled or ask about the next steps. This shows your eagerness to proceed further.
• Close with a Professional Sign-off: Finish your email with a professional closing, such as ‘Best regards’ or ‘Sincerely.’ Don’t forget to include your full name and contact information.

Conclusion

Writing an email for an internship requires careful planning, attention to detail, and a genuine enthusiasm for the opportunity. In this blog, we learned how to write a mail for an internship opportunity. By following these steps, you will be able to frame your email in a way that showcases your skills, accomplishments, and genuine interest in the internship position. This will help you stand out from other applicants and increase your chances of being selected for the internship. You can read our blog on the best ways to find internships to find opportunities in your dream companies.

FAQs