How to Write a Menstrual Leave Application? [Format & Sample Guide]

Talking about menstruation is no longer a taboo subject or a hush-hush topic. There has been progress toward developing a more inclusive workplace as more countries adopt menstrual leave policies. This step toward implementing a menstrual leave policy demonstrates a progressive and humanistic approach both in the private and public sectors.

Many women must take a break from work during their period to manage pain and discomfort and improve their overall health. Managing day-to-day tasks during the menstrual cycle is challenging, and hence, a leave of absence is necessary. But are you wondering what to write in a menstrual leave application? Applying for menstrual leave has become easier, and by using the correct format and samples, you can take the necessary time off.

Understanding the Concept of Menstrual Leave

1. Menstrual Leave Meaning

Menstrual leave is a relatively recent concept, originating in the 19th century. In 1922, Russia implemented the first menstrual leave policy, followed by Japan in 1947 for female industrial workers, then Indonesia in 1948, and so forth.

This leave is granted to female employees to allow a period of rest during their menstrual cycle. The purpose of this leave is to provide women with relief from the physical and psychological discomfort associated with menstrual cycles. It is provided in addition to sick leave. However, every company’s and organization’s menstrual leave policy may vary unless there is a uniform law adopted by a country. Under this policy, women employees are provided with either paid or unpaid leave during their menstrual cycle. The period of off days could range from one to several days a month.

2. Social Impact of Implementing Menstrual Leave

Granting menstrual leave to the female working staff has a deep and positive social impact too.

• Opportunity for Self-Care: First of all, it empowers women, as it provides an opportunity for self-care. Women can take care of their physical and mental health and prioritize their own needs during their menses.
• Reduces Stigma Around Menses: Many workplaces share this policy with all employees, irrespective of their gender. This means that all employees are aware of the importance of this leave for women. Female employees can apply for this leave without hesitation or excuses for sick leave. This helps to reduce the stigma around menstruation while also increasing awareness about the issue and humanizing it.
• Prevents Discrimination Against Women: The act of providing and taking menstrual leaves normalizes the naturally occurring process of menstruation. It eliminates any potential discrimination associated with taking leave due to menstruation. This helps to ensure that women are not excluded or treated differently for taking the time off they need to take care of themselves.
• Humane Working Environment: Getting menstrual leave provision is one of the most contemplated topics across the world. The workplaces that implement this policy foster a humane working environment and create room for people to be empathetic toward each other.

Where Does India Stand on the Menstrual Leave Policy?

The policy of menstrual leave in India has a long way to go. Let us learn about the initiatives taken by the government and private sector.

1. Government Initiatives

In India, there is no standard policy regarding menstrual leave that applies to the entire country. However, certain states have implemented their own menstrual leave policies. It is important to research a company’s leave policy before applying for a job vacancy in any state across India. The government of India has recently introduced some initiatives related to this issue.

• As of now, there is no legal provision for a menstrual leave policy in India. The government of India recently proposed a legislation bill titled “Right of Women to Menstrual Leave and Free Access to Menstrual Health Products Bill, 2022”.
  • The bill talks about providing three days of paid leave to women and transwomen employees during their menstruation cycle and also extending the benefit to students. However, there is a lot of debate around it, and it has not received an assent.
• The state of Bihar and its government have been following a menstrual leave policy since 1992, allowing employees two days of paid menstrual leave every month.
• The government in Kerala, too, introduced a similar policy for female students in state universities.

2. Private Initiatives

Mumbai-based Gozoop and Culture Machine became the first private companies in India to introduce the first day of period leave in 2017, while Zomato, Swiggy, and Byjus have also implemented similar policies. Apart from this, many companies in the corporate sector are implementing a menstrual leave policy. If your company does not support menstrual leaves, look for better jobs in Delhi.

Menstrual Leave Application Format

Here are two sample leave application formats, one for submitting a physical letter and the other for sending an application via email.

Format 1 – Letter Application Format

Some companies and organizations require you to submit an application letter for taking leave. The format for the same is below:

[Your Full Name] [Your Address] [Your Phone] [Manager’s Name] [Manager’s Address] [Manager’s Phone] [Date] Subject: Application for Period Leave Salutation [Name of the recipient], Body [Write a concise paragraph outlining the dates you want to take the menstrual leave. Mention the re-joining date. Include any other relevant information.] [Closing] [Your name]

Format 2 – Email Leave Application Format

To request menstrual leave, some employers may require you to send an email.

To: [HR’s Email Address] CC: [Manager’s Email Address] BCC: Subject: Menstrual Leave Application Salutation [Name of the recipient] Body [Write a concise paragraph outlining the dates you want to take the menstrual leave. Mention the re-joining date. Include any other relevant information.] Yours sincerely, [Your name]

Sample Application for Period Leave

Use these sample templates to write your menstrual leave application. Further, consider taking an online business communication course to enhance your verbal and written communication skills.

1. Sample Leave Application for Menstrual Cramps

Menstrual cramps are not easy to endure. The overwhelming discomfort makes it discouraging to go to work and do the best you can. So, writing a leave application for period pain becomes necessary to rest and recuperate for the next working day. Here’s a sample application for you:

To: [HR’s Email Address] CC: [Manager’s Email Address] BCC: Subject: Leave Application Due to Menstrual Cramps Dear Sir/Madam, I hope you are doing well. I am writing to request a menstrual leave due to period cramps and pain. I am experiencing a lot of discomfort and am not able to focus at work. I understand the importance of my job, and I do not want to compromise on the quality of my work. I would like to take the day off and come back to work tomorrow feeling better and more productive. I would appreciate it if this leave could be granted, as I need the day off to rest and take care of myself. Thank you for your understanding. Warm Regards, [Your Name]

Sample Application for Severe Symptoms

The symptoms of a menstrual cycle devitalize a woman’s physical and mental health. You might be required to take considerable rest for more than two days. Here is a sample application for you to apply for menstrual leave:

To: [HR’s Email Address] CC: [Manager’s Email Address] BCC: Subject: Application for Period Leave Dear [Name], I am writing to request three days off from work due to severe menstrual symptoms. I am experiencing intense nausea, vomiting, and fatigue, which is making it difficult for me to concentrate and perform my job duties reliably. I have already spoken to [Name] and assigned my work to her/him. He/she is aware of the situation and will take care of any responsibilities that I currently have. If there are any issues related to my work, please feel free to reach out to me at [phone number] or [email ID]. Thank you for your understanding and consideration in this matter. Sincerely, [Your Name]

Sample Application for Pre-Menstrual Symptoms

You might need to give yourself a break because of pre-menstrual syndrome. Here’s a sample application for the same:

To: [HR’s Email Address] CC: [Manager’s Email Address] BCC: Subject: Menstrual Leave Application Dear [Name], I am writing this email to seek work-from-home permission for four days. I am experiencing pre-menstrual symptoms. I am unable to multitask due to anxiety, mood swings, and a lack of focus. The last two days, I have had difficulty sleeping, and that has further worsened my condition. I would like to work from home so that I can get some rest and manage my symptoms better.  Kindly consider my request and provide the necessary support. I am confident that working from home will help me cope with my pre-menstrual symptoms. Yours sincerely, [Your Name]

Conclusion

Employers need to recognize the challenges individuals may face due to menstruation and provide the necessary support. This includes creating a workplace where individuals feel comfortable discussing their menstrual issues and implementing menstrual leave policies to ensure that individuals can take the time off they need. Refer to this guide, and do not be concerned while submitting a menstrual leave application to manage your menstrual symptoms.

Also, check out how to write a sick leave application. Does your company have a menstrual leave policy? Tell us in the comments below!