How to Write a Job Application Letter – All You Need to Know

You must have heard the phrase, “First impressions last the longest”. This saying holds true especially if you are a job-seeker. The job market is extremely competitive and to increase your chances of getting hired, you need to write a compelling job application letter. This particular document can set you apart from other applicants and catch the recruiter’s attention. It is an extension of your resume but in an elaborative form.

In this blog, you will learn how to write an effective application letter for a vacancy of your choice. You will also get some important writing tips along with a few application letter samples.

What is a Job Application Letter?

It is a document that is attached to your resume when you apply for a job. This letter supplements the information you have noted on your resume. Your education, skills, and experience, along with other details, are outlined in your resume. While an application letter gives you the chance to explain to the recruiter why you want to apply and why you are the best candidate for the job.

Although it is not required, it is always a good idea to send it along with your resume. In this document, you can make a compelling case for why you deserve an interview.

Tips to Write an Application Letter for a Job Vacancy

In this section, you will learn what points you should consider before you start writing your application letter. Here are some:

• Research the Company and the Job – The more information you know and understand about the company and the job you are applying for, the better you can craft your application letter.
• Use Formal Language – The application letter has to be worded formally. Avoid a casual tone. Writing a job application is a formal task.
• Highlight Why You Are the Right Person – Familiarize yourself with the job and jot down some points about yourself that best fit the job. Highlight the points that relate to your professionalism.
• Explain the “Why” – It is not enough to simply write an application. State why you want to work for a particular company and in a particular position.

Alongside writing a perfect job application letter, prepare yourself for an interview by taking a preparatory job interview course.

Also read: How to Write a Cover Letter for a Job.

Job Application Letter Format

The job application letter should express your enthusiasm for the position you are applying for and include important information in brief, as described in the format below:

[Your Name] [Your Address] [Your Email ID] [Your Phone Number] Date Subject: Job Application Letter for the [Job Title] Position at your Company/Organization/Foundation. Dear [Sir/Madam/Mr./Mrs. (name)], I am writing to you to express my interest in the [Job Title] position at [company name]. [Mention the platform where you got to know about the job or share the person’s name who referred the role to you within a company.] I believe that my educational background and skills will make me an ideal candidate for the role. [Second Paragraph – Briefly introduce your qualifications that match the job description. Extend your most significant accomplishments and provide the details you were unable to mention in your resume’s concise format.] [Third paragraph – Explain in brief clearly about your relevant experience, skills, and knowledge that are useful to fulfill the position’s responsibilities. It should reflect your personality- your competence, technical, and soft skills.]  [Fourth paragraph – Briefly explain why you desire to work for the company, and add a request statement for the employer to review your application.] Yours sincerely, [Full Name]

When an employer reviews the applications, well-written job applications are more likely to be noticed. However, tailor the job application to highlight specific aspects of your personality. When writing a job application letter, keep the following points in mind:

• Length- Only use one page. Write it in 3-4 short paragraphs.
• Format- It should be single-spaced and left-aligned, with equal space between paragraphs. 
• Font- Font sizes should only range from 10 to 12. Use Times New Roman, Arial, or Calibri fonts.
• Proofread- The application letter document should have no spelling errors and grammatical mistakes. Always proofread before submitting it.

Along with these guidelines, an application letter has to be concise. You can brush up your writing skills by learning how to write concisely.

Also read: Cover Letter Format

Profile-Based Job Application Letter Sample:

Let us go through some sample application letters that you may use to apply for jobs based on the profile you are interested in. Start your application letter by writing your name, address, email ID, and phone number followed by the date, subject line, and the body of the letter.

Sample 1: Job Application Letter for Software Developer Position

Write an easy-to-comprehend software developer role application letter with the help of this format:

[Your Address] [Your Email ID] [Your Phone Number] Date Subject: Job Application Letter for the Role of [Software Developer] at XYZ Ltd. Dear Mr./Ms./Mrs. [Recipient’s Name], I am writing to you to express my interest in the [Software Developer] position at XYZ Ltd that I learned about on [portal name]. Here I would like to share my qualifications and skills. At [Institute/University Name], I earned my B. Tech in computer science. Having passed with first-class distinction, I received [Percentage/Grade] on my final examinations. I competed in intercollege tech fests in college and placed second for application development.  I believe that I am the ideal candidate for the position since I have a thorough grasp of cloud computing systems and can write code in languages like Java, Python, C & C++, JavaScript, and PHP.  Working with your company will give me the exposure I need to progress as a developer. I have attached my CV to this email for your reference. Please have a look at it, and I look forward to speaking with you.  Yours sincerely, {Your Name}

Now that you know how to write a job application letter for this job, apply for Computer Science Jobs.

Sample 2: Job Application Letter for Digital Marketing Executive Position

Make it easy to write an application letter using the example below:

[Your Address] [Your Email ID] [Your Phone Number] Date Subject: Job Application Letter for the Role of [Digital Marketing Executive] at ABC Agency. Dear Mr./Ms./Mrs. [Recipient’s Name], I am excited to apply for the Digital Marketing Executive role posted on the [name] portal for your agency. I am writing to convey my desire to work in this role. I believe that I am the best candidate given that my area of expertise is optimizing multimedia digital campaigns. After graduating with a Bachelor of Business Administration (BBA) from [name] college/University, I completed a Diploma course in Digital Marketing. I learned how to create a customer-centric digital marketing strategy, email marketing, lead generation, and performance tracking. I interned as a social media and content marketer after completing the course and learned the best practices in the industry to attract clients and customers online by creating engaging campaigns. I am also well-versed in SEO techniques. I like the work your agency is doing and am extremely keen on getting to work with your digital marketing team. I request you to kindly review and consider my application letter. Looking forward to hearing from you. Yours sincerely,  [Full Name]

Use the example above to create your letter to apply for Digital Marketing jobs.

Sample 3: Job Application Letter for Business Analyst Position

Use the sample format below to write your letter:

[Your Address] [Your Email ID] [Your Phone Number] Date Subject: Job Application Letter for the Role of [Business Analyst] at XYZ Firm. Dear Mr./Ms./Mrs. [Recipient’s Name], This application letter is concerning the job post on [name] portal for the role of Business Analyst at your firm. I want to convey my best interest to apply for the same and get an opportunity to work.   I am a graduate of B.Tech in Information Technology from [name] college/University. Further, I did a Master in Business Administration from [college/university] in [name of the city/place]. My mixed educational background makes me a candidate with strong technical, analytical, and management skills.  I acted as a Vice-President of the Student Business Club throughout the two years of my MBA. In the second year, I did a project on reviewing company data, including human resources (HR) documents, financial statements, and operational policies. I am proficient in SAP/SAS, and MySQL, and have expert-level knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint). With this, I have gained in-depth knowledge of business models, and operations.  I am extremely keen to work in your firm and I am confident that my knowledge and practical business analysis skills will enable me to serve your firm with desirable outcomes. I request you to go through my application letter and consider the same. Yours sincerely, [Your Name]

Use the example above to create your letter to apply for Business Analyst jobs.

Sample 4: Job Application Letter for Graphic Designer Position

Here’s a sample to start writing your application letter:

[Your Address] [Your Email ID] [Your Phone Number] Date Subject: Job Application for the Post of {Graphic Designer} at ABC Company. Dear Mr./Ms./Mrs. [Recipient’s Name], I’m thrilled to learn that your organization has a position open for a graphic designer. Your job posting on the [name] portal led me to apply for the role. My degree is in Bachelor of Computer Applications (BCA), which I received from [name] College or University. Following graduation, I enrolled in a graphic design diploma program.  I gained vast knowledge in how to use design software like Adobe Illustrator, Adobe Photoshop, Adobe InDesign, Coral Draw, and others. I am enthusiastic about producing aesthetically appealing designs that meet the needs of the customer. I spent three months as an intern on the marketing staff of an advertising agency. During my internship, I designed all advertising campaigns, brochures, infographics, and communication materials for an ed-tech firm.  I am truly interested in the job that your company conducts after learning about it. Yours sincerely, [Your Name]

Now kickstart your professional journey by applying for some Graphic Design jobs.

Conclusion

Having read this blog, you must have gathered an idea about what a job application letter should look like. Remember that your introduction must be shared in brief that includes your qualifications, skills, experience, and your niche of expertise or interest. Most importantly, express your desire to work in the organization you are applying in. Get started with your application process.

Also Read: Cover Letter Examples