How to Write an HR Manager Cover Letter?: Steps, Template, & More
If you are applying for the position of HR manager, then consider writing a compelling cover letter to accompany your job application. As an HR manager, you will be responsible for hiring new employees, maintaining employee relations, implementing HR policies, etc. You will need a strong cover letter to showcase that your skills and abilities align with the expectations of the role to hiring managers.
In this guide, we will help you write an HR manager cover letter that highlights your skills, experience, and qualifications and sets you apart from other applicants.
How to Write an Application Letter for an HR Manager?
Over 60% of hiring managers spend up to two minutes or less reading cover letters. This is why you need a strong, professional, and compelling cover letter. Here are practical steps to write the best HR manager cover letter:
1. Craft a Professional Header
Your application letter for HR manager should begin with your contact details, including your full name, phone number, and professional email address. These details are crucial for potential employers to reach you regarding an interview or provide important updates about the job opportunity. Also, include the date on your cover letter to indicate when it was written to give the hiring manager a timeline.
2. Include a Professional Salutation
When writing your cover letter for human resources manager, it is important to use a proper salutation to address the person in charge of hiring. If you are unsure of their name, consider using a more formal greeting like, ‘Dear Hiring Manager’ to maintain a polite and professional tone.
3. Start with an Engaging Introduction
The first paragraph of your application letter for an HR manager is a chance to showcase how being an HR manager interests you. You can also use this section to highlight any relevant past experiences in similar roles and emphasize your qualifications for a human resources manager role.
4. Highlight Skills, Qualifications & Work Experience
When writing your body paragraphs, it is important to provide in-depth information about the skills and experiences mentioned on your resume. This is an opportunity to showcase how your abilities can contribute positively to the organization you are applying for.
Consider mentioning quantifiable data such as numbers and statistics in your cover letter. For instance, you could mention how you improved employee retention by 40% compared to previous years.
5. Summarize and Add a CTA
Towards the end of your cover letter for HR manager job provide the summary of the details you have mentioned. Then include a call to action that encourages the hiring manager to respond. This could be as straightforward as expressing your anticipation for their reply or indicating your openness to discussing your qualifications in more detail either face-to-face or virtually through an interview.
6. Use a Professional Sign Off
Finally, conclude with a closing statement before signing off at the end of your letter. Consider closing your message with a sign-off such as, ‘Yours sincerely’ or ‘Best regards’.
In conclusion, I would like to express my sincere gratitude for your time and consideration. I look forward to hearing from you soon.
Best regards,
[Your Name]
HR Manager Cover Letter Template
Here is the best HR manager cover letter template you can use to craft an engaging cover letter.
| [Your Name] [Your City, State] [Phone Number] [Email ID] [DD/MM/YYYY] Dear [Recruiter’s Name] Paragraph- 1 This opening paragraph serves as an initial introduction. Begin by highlighting your interest in the sales manager’s role and briefly mentioning your strengths, achievements, skills, and eagerness for this position. Paragraph -2 Share your most recent professional background, highlighting the companies you have worked for and positions held. Be sure to mention any notable academic achievements or relevant technical abilities you possess. Use specific metrics or tangible evidence to showcase your accomplishments and how they contributed to the success of your previous role. Paragraph -3 Thank the employer for their time and consideration. Sincerely appreciate the opportunity to discuss your qualifications. Conclude with a sentence conveying your excitement for further discussions. Yours sincerely, [Your Name] |
Sample Cover Letter for Human Resources Manager
Here is a cover letter example for HR manager that you can use to complete your HR job application.
| Rahul Kapoor New Delhi, Delhi, 110020 rahulkapoor@email.com +91 98765 43210 15.01.2024 Dear Ms. Anjali Singh, I am writing to express my interest in the Human Resources Manager position at GuptaTech Solutions Pvt. Ltd, as advertised. With a proven track record in human resources, strategic workforce planning, and talent management, I am confident in my ability to contribute to the success of your team. In my previous role as Human Resources Manager at Maxit Corporations, I successfully implemented comprehensive HR strategies that enhanced employee engagement and fostered a positive workplace culture. My expertise includes talent acquisition, performance management, and employee relations. I am particularly drawn to GuptaTech Solutions Pvt. Ltd. for its commitment to fostering a dynamic and inclusive work environment. My experience in navigating diverse HR challenges, coupled with my passion for promoting employee well-being and professional development, aligns seamlessly with the values of your organization. I am excited about the opportunity to lead the HR initiatives at GuptaTech Solutions Pvt. Ltd, and contribute to the growth and success of your team. Thank you for considering my application. I look forward to the possibility of discussing how my skills and experiences align with the goals of your esteemed organization. Yours sincerely, Rahul Kapoor |
Tips for Crafting an Effective HR Manager Cover Letter
Here are practical tips to guide you write an effective application letter for human resource management position
1. Research About Company
Before crafting your cover letter for human resources manager, dedicate some time to conducting thorough research on the company. This will enable you to demonstrate your sincere enthusiasm and tailor your application to the required objectives and standards.
2. Adequately Highlight Skills
A well-written HR manager cover letter should effectively communicate your experience in human resources. This is why when crafting a cover letter, it is important to highlight relevant job-specific skills that align with the role you are applying for. Here are some of the technical and soft skills to include in your cover letter.
a. Technical Skills
Here are some technical skills that you can highlight in your cover letter.
- Data Analysis
- Employee Relations
- Recruiting
- Human Resources Information System (HRIS)
- Labor Laws
- Applicant Screening
- Performance Management
- Employee Onboarding
- Clerical Procedures (paperwork)
- Accounting Software
- Payroll
- Knowledge of company policies (employee benefits, compensation, and health regulations)
b. Soft Skills
Consider including a few soft skills that are relevant to the HR manager job role. Here are some soft skills that you can incorporate into your human resource manager application letter.
- Interpersonal Skills
- Empathy
- Leadership Skills
- Negotiation
- Confidentiality
- Active Listening
- Critical Thinking
- Conflict Management
- Problem-Solving Skills
- Collaboration
3. Format Properly
Use proper format guidelines to ensure that your cover letter appears polished and easily readable. Here is how to properly format your job application letter for HR manager:
- Begin by including a header with your full name, email address, and phone number.
- Select a standard font for business correspondence and use a 10-12 point size.
- Set margins at 1″ – 1/5″.
- End with an appropriate closing such as, “Best Regards,” or “Sincerely.”
- Send as either a PDF or DOCX file format.
4. Be Concise
When crafting a cover letter for an HR manager job, ensure that it is not too lengthy due to the high volume of applications received by recruiters. It is best to avoid overly detailed or short cover letters as they may indicate a lack of effort on your part, aim for 250-400 words instead.
5. Edit and Review
Make sure to thoroughly check your cover letter for any grammatical or spelling mistakes before sending it in. It may also be helpful to have someone else, such as a friend or coworker, look at it and provide feedback.
Conclusion
Crafting an effective HR manager cover letter is an essential step in landing your dream job. By following the tips and guidelines outlined in this guide, you can effectively showcase your skills, experience, and qualifications to potential employers. Also, it is important to personalize each cover letter for the specific company or position you are applying for and highlight how your unique strengths align with their needs.
If this blog has been helpful, check out this quick guide on the best resume formats with samples to craft a professional resume that compliments your cover letter.
