Internal Job Posting: Email Template, Format, & Example

Are you hiring for a new position at your company and want to save your time and resources? How about hiring internally? You do not have to conduct assessment tests, background checks, and other time-consuming formalities when you hire among the current employees. In this blog, you will learn how to write an internal job posting email template, format, and an example to draft a professional email for your internal hiring procedures.

An internal job posting refers to a job advertisement for a new vacancy at the company that is intimated to the current employees. Though these vacancies are at times advertised externally, the employer conveys the new opening first to their existing employee pool to let them know about the exciting opportunities within the company.

The internal job advertisement is sent to the employees through email, posted on company bulletin boards, or the internal company page. You can also train your HR team to use best practices for internal recruitment and training with an HR course.

Internal Job Posting Format

To understand what to include in an internal job posting email, let us first look at the internal job posting format.

• Subject Line: State the purpose of writing the email, i.e., job vacancy for existing employees.
• Email Body: The main text of your email will contain all the necessary details about the internal job vacancy that you want your employees to know. Here are the details you should mention:
  • Job title
  • Department (mention the manager’s name)
  • Location
  • Job role and responsibilities 
  • Educational qualifications/skills requirements
  • Application process and deadline
• Email Sign-Off: Sign off the email with your name, job title, and company name.

Also Read: Free Job Posting Sites in India

Internal Job Posting Email Template

Here is an internal job posting template to help you draft an email for your company.

Hi All, We’re looking for outstanding candidates to apply for the position of [Job Title] in our [Department Name]. Before putting this advertisement to external channels, we wanted to allow our current employees to apply first. In this new role of [Job Title], you will work with the [Team Name] team and undertake responsibilities, such as [mention key responsibilities of the job role]. For us to consider you for this role, you are required to have [mention education qualifications, skills, and experience required for the role]. For more details, click here [insert a link to the job description]. We will begin the interview process from [Date] and would encourage the interested applicants to reply to this email by [Date]. Please attach your resume with your reply and write a short paragraph on why you are a great fit for this role. If you have any questions regarding the job role or the process, contact the HR team at [mention contact details] or refer to the internal job posting policy of our company [add a link or attach a related document to the email]. Warm Regards [Your Name] [Your Email Signature]

Internal Job Posting Example

Now, let us look at an internal job posting format sample to understand how an internal job post is written. The following example is of an internal job post for the role of senior digital marketing expert.

Hi All, We’re looking for dedicated candidates to apply for the position of Senior Digital Marketing Expert in our Marketing Department. Though we plan to post the job opportunity to external channels, we encourage our current employees to apply for the role. In this new role, you will work with the digital marketing team and undertake responsibilities, such as planning and managing advertising campaigns, researching the latest marketing trends and technologies, and assessing important metrics of our social media and website traffic. To be considered for this role, you must possess a bachelor’s degree in marketing or a related field, a good understanding of website analytics and various social media platforms, and knowledge of JavaScript, HTML, and CSS. You must also have more than four years of experience in digital marketing or related fields. For more details, please refer to the full job description here. If you wish to apply for this job position, reply to this email by 13/11/2023 as we will begin our interview process on 17/11/2023. Please do mention why you are interested in this job position and do not forget to attach your resume. If you have any questions regarding the job position or the process, contact our HR team at companyhr@email.com or 1234567890. We will advise you to refer to the company’s internal job posting policy attached to this mail for more clarity. Best Regards S. Mehta HR Manager ABC Pvt. Ltd.

Also, check out these top digital marketing interview questions that you can ask the applicants in the interview to assess their expertise in the field.

Conclusion

Easy interview scheduling and reduced overall recruitment time are some benefits of hiring internally. You also do not have to post on multiple channels advertising the vacancy, a simple email is sufficient for the task. Use the internal job posting email template given in this blog and write a formal email to invite applications for a new job vacancy at your company.Did you find this blog useful? Share your thoughts in the comments below. To make your job description more effective, learn how to write an inclusive job description.