How to Hire an HR Manager: A Step-by-Step Guide
An HR manager is responsible for overseeing the personnel-related functions within an organization. They are responsible for various tasks, such as creating recruitment strategies, improving the recruitment process, overseeing the hiring process, developing employee satisfaction and growth strategies, managing the HR team, and ensuring smooth execution. In this blog, we will cover the step-by-step process of hiring an HR manager for your company in India.
How to Hire an HR Manager in India?: 5 Easy Steps
Wondering how to recruit an HR manager in India? Follow the steps listed below.
Step 1: Note Down Your Requirements
Begin with deciding your requirements, such as responsibilities for the profile, required qualifications and skills, possible annual salary, and benefits for the employee.
Here are a few questions you can ask yourself to identify your requirements:
- What role and responsibilities will be assigned to the employee?
- What is the assigned budget, and does it align with the market price?
- What skills are required to manage a team of 40 members?
Hiring HR In-House vs. External Recruiting: What to Choose?
When deciding between in-house and external recruitment of HR managers, consider your specific needs. Let us understand the advantages and disadvantages of these options to help you make an informed choice.
| In-House Recruitment | External Recruitment | |
| Advantages | It reduces or eliminates the cost of hiring. The internal recruit has a far deeper understanding of the company’s culture, values, and mission. With in-house recruitment, you can foster long-term employee retention. The in-house recruit will be familiar with the internal process and can manage the workflow smoothly. | External recruits will bring diverse expertise and knowledge on the latest practices in human resources. They can help integrate new ideas and perspectives into the employee development process based on the best industrial practices. |
| Disadvantages | The in-house recruit may not offer the necessary skill set and expertise required for the HR manager role. It may be necessary to hire someone to fill the vacant position. | The cost of hiring is higher than in-house recruitment. The candidate will take time to understand the company’s culture, values, and work style. The onboarding process may take longer. External recruitment is more appropriate in instances where you are creating a new team. |
Step 2: Craft an Effective HR Manager Job Description
A job description communicates about your job vacancy and attracts applicants. You can get the attention of the desired applicants by writing an efficient job description that includes a detailed description of the following elements:
- The Company: Provide a brief description of your company and its culture.
- Job Overview: Offer a brief overview of the job role.
- Key Responsibilities: List the day-to-day responsibilities of the HR manager.
- Requirements: List the qualifications and skills required to fulfil the responsibilities.
- Benefits: Provide the perks and benefits offered to the employee.
You can check out this job description for an HR Manager to craft an effective job description for your company.
Step 3: Explore Job Posting Sites
After writing a compelling job description, the next step is to post it on job posting sites. This will allow you to reach a wider range of job seekers across India and other countries. Additionally, these platforms offer various benefits, such as an applicant tracking system (ATS) and smart search, making the hiring process easy and efficient.
For instance, Internshala, one of India’s leading job posting sites, offers free job posting, with a chat option and advanced search filters with 21+ million active job seekers. You can also reach out to your desired candidates through other job posting sites in India.
You can also choose to diversify your candidate sourcing methods to reach a larger number of job seekers. For that, consider using social media, asking your connections, collaborating with college placement cells, etc.
Step 4: Interview the Shortlisted Candidates
After shortlisting candidates, conduct interviews to assess their skills, knowledge, and potential to work at your organization with the help of strategic questions. Here are some questions you can ask to assess the hard and soft skills of the candidate:
- Explain your approach to conducting behavioural interviews and assessing cultural fit.
- Explain your approach to handling salary negotiations and employee compensation reviews.
- Explain your approach to identifying employee training needs and designing effective training programs.
- How do you effectively handle conflict between an employee and a team? Give an example.
- Describe your vision for the future of HR in the company.
- Give an example where you identified a problem in an organization and gave the solution. Also, explain its outcomes.
While hiring candidates, it is essential to have strong communication skills to avoid any chances of miscommunication. You can opt for a business communication course to enhance your communication skills.
Step 5: Make the Final Offer
Lastly, finalize the top candidates and make your offer. Remember to not let one aspect overpower the other. Ensure all your criteria are met before getting started with the hiring process. While at it, ensure the decision made is unbiased and unanimous among the hiring members.
Qualifications & Required/Preferred Skills for an HR Manager
To ensure high productivity and efficiency, it is essential to hire a skilled and qualified candidate. Here are some key skills and qualifications to look for in your potential HR Manager:
| Technical Skills | – Strong understanding of HR processes and procedures (recruitment, performance, employee relations) – Proficiency in HR technology (ATS, Payroll system, HR Information System) – Excellent analytical and communication skills |
| Soft Skills | – Leadership and decision-making skills – Problem-solving skills – Flexibility and adaptability – Interpersonal skills and emotional intelligence – Cultural sensitivity |
| Preferred Qualifications | – Bachelor’s or Master’s degree in Human Resources, BBA, or a related field – Professional HR certificates (SHRM-CP, PHR, SPHR) – Proven work experience as an HR manager |
Cost of Hiring an HR Manager
The annual salary of an HR manager depends on various factors, such as location, company, responsibilities, job profile, work experience, etc. The average salary of an HR manager in India is ₹12.2 LPA. The salary package generally ranges between ₹7 LPA to ₹18.2 LPA.
Conclusion
Hiring a competent HR manager is essential for the healthy functioning of the human resources department in your organization. However, the recruitment process can become challenging at times. Follow the steps listed in this blog on how to hire an HR manager in India and create an effective hiring strategy to welcome a skilled HR manager to your team.
Hire talent from Internshala and begin your journey to get top talent for your company. Additionally, it is best to use technology to make the hiring process efficient. Check out our blog on the best HR software management tools and find a tool that fits your needs.
FAQs
Answer: Selecting the right HR manager for your company is crucial for maintaining a productive and harmonious workplace. Here are some steps to guide your decision:
1) Clearly outline the responsibilities and expectations for the HR manager role. Consider factors like company size, industry, and growth plans.
2) Look for candidates with strong communication, problem-solving, and leadership skills.
3) Prioritize candidates with relevant experience in HR management.
4) Evaluate whether the candidate aligns with your company’s values and culture.
Answer: The candidates applying for the role of HR manager should meet specific qualifications and possess relevant skills. Here’s what an ideal HR manager candidate should have:
1) A bachelor’s degree or diploma in business, HR, psychology, or related fields.
2) A master’s degree, like an MBA in HR, general management, etc., is desirable.
3) 4-6 years of relevant experience is also an essential qualification.
Answer: You can consider the following platforms to hire an HR manager for your organization:
1) Post on Job Portals: Use job posting portals like Internshala, Indeed, Glassdoor, etc. that offer both free and paid subscription options for job posting.
2) Leverage the Company’s Careers Page and Social Media: Advertise the job opening on your company’s careers page and social media platforms to find suitable applicants.
