How to Hire Employees? – Steps, Challenges, & More
Be it a small business, an online business, or a new start-up, every business needs to hire employees once in a while. This blog will discuss how to hire employees for general, online businesses and the challenges faced during the hiring process.
How to Hire Employees?: Step-by-Step Process
To ensure a smooth selection or hiring process one needs to have a plan laid out beforehand. The following are the steps for how to recruit employees:
Step 1: Prepare A Recruitment Plan
The first step is to prepare a plan that will include the hiring strategies, job requirements, and a job description.
Step 2: Ensure the Job Description Reaches the Candidates
The next step is to ensure the detailed job description reaches the candidates. Various means are employed for the same such as employee referrals, job ads, job posts on job portals and social media, recruitment agencies, etc.
Also Read: Best Job Portals in India
Step 3: Begin the Application Process & Shortlist Candidates
After the candidates fill in the job applications and submit resumes, screen them and shortlist qualified candidates. Check their educational qualifications and work experience required for the job.
Step 4: Assessment Test and Interview
In this step, you will assess the technical skills of shortlisted candidates with an assessment test. The test can include a skills test, situational judgment test, personality assessment, communication skills test, etc.
After the assessment test, schedule an interview with the top candidates. It can be a phone, video, or in-person interview. A mix of questions related to the job role, soft skills, behavioral, situational, career goals, collaboration skills, etc. should be asked for an overall analysis of the candidate. In the end, you can provide feedback and also answer their questions if any.
Step 5: Conduct a Background and References Check
It is important to check the selected candidate’s background and references to ensure they are reliable. Background checks involve criminal records, credit reports, driving reports, verification of education, work experience, identity, and drug tests.
Discuss these checks with the candidate carefully and interpret the results correctly. Further, you can request references from candidates to get feedback about them. The references can be a former employer or a colleague.
Step 6: Make a Decision and Extend a Job Offer
The last step in the hiring process is to extend a job offer once you finalize a suitable candidate. Inform your decision to the candidate on a call and send them a formal appointment letter. Keep the HR, finance, and CEO in the loop during the paperwork process as their approvals are required. Onboard the new hires to familiarize them with the company and its values.
Pursue an HR Management course to get a better understanding of how to recruit the best hiring team for your organization.
Also Read: How to Hire Employees for Small Businesses
Challenges Faced During the Hiring Process
Some of the challenges the recruiters face during the hiring process are as follows:
- A lot of candidates who apply are either not eligible or do not possess the required skills aligned to the job requirements. It is best to sift out such candidates in the screening process.
- Sometimes recruiters do not make an informed choice regarding the correct way to reach the candidates. They do not know where to post advertisements and from where to hire. Look for free job posting sites in India to expedite the process.
- Competition in terms of salaries and other employee benefits also poses a challenge to recruiters. You can make your job opening more attractive by offering other benefits like flexible working hours or hybrid work mode.
- Many times the recruiter wants to hire a certain number of qualified candidates or advertise a specific way regarding vacant job positions but cannot due to budget restraints. It’s best to strategise a long-term plan in such scenarios and hire employees as the company grows.
Onboarding Your New Employees
Now that you know how to hire workers, let us look at the onboarding process. Remember, no hiring process is complete without onboarding the new employees. It involves making the employees aware of the organization’s culture, mission, vision, structure, etc. The new employees should be provided with knowledge and resources to get their work started.
Prepare their workstations and credentials in advance along with a brief introduction session to get them acquainted with everyone on the team. Onboarding also includes employees being informed about the payroll system and benefits provided to them.
Conclusion
The hiring process holds great importance in organizations since it impacts their overall success and efficiency. To help you streamline your hiring process we have discussed all that you need to know about hiring. We have explored the meaning of hiring, why it is needed, and how to hire employees in general & in small businesses along with tips for hiring remote employees.
If you found this blog helpful, let us know in the comments section below. You can also take a look at top hiring strategies to expedite your hiring process. Further, you can initiate the recruitment process by easily posting a job at Internshala.
FAQs
You can recruit employees online through job posting sites with online hiring tools. You can also search for individuals with specialized talent on social media. To assess applicants, you can use online assessment tools and video conferencing tools. Additionally, you can use online background and reference tools to verify the candidates’ backgrounds.
You can officially hire employees through various platforms, like online hiring portals, the company’s official website, job boards, newspaper advertisements, etc. Ensure that you offer and sign a formal employment contract with the selected candidates to make the employment offer official.
The costs of hiring a recruiter depend on the recruitment method or set of recruitment methods you utilize for hiring employees. The costs include advertising costs, registration costs of hiring portals, in-house recruiters’ salaries, travel expenses, and employee referral bonuses.
The five stages of the hiring process are job posting and advertising, resume screening, interviews and assessment, final selection and offer, and onboarding.