HR Analyst Job Description [with Customizable Template & Steps]

The importance of HR Analysts has grown as businesses prioritize making decisions based on data. An HR Analyst is responsible for organizing and analyzing data and streamlining company processes. The critical functions of the HR Analyst position include analyzing employee data, identifying trends, and providing insights to support business decisions. 

If you are looking to hire a competent HR Analyst, creating an effective HR analyst job description is crucial. In this blog, we will discuss the key elements that you should include when crafting a comprehensive job description for an HR Analyst position.

HR Analyst Job Description: An Overview of Writing the JD

Here are the essential steps for crafting an HR analyst job description for your company’s job posting. 

Step 1: Start with the Company Description 

The company description section plays a significant role in communicating your organization’s culture and values, as well as the distinguishing factors of your workplace. This information is crucial in attracting candidates who share your brand identity and are culturally fit for your organization.

Sample:

About the Company:

At ABC, we specialize in providing tailored HR solutions, such as talent acquisition and recruitment, to empower organizations and maximize the potential of their workforce. Our head office is located in Noida, Uttar Pradesh. With a dedicated team of HR professionals and cutting-edge technology, we deliver innovative recruitment strategies to drive organizational success. We believe in open communication, collaboration, and continuous learning, creating an engaging work culture that contributes to the growth of the company.

Step 2: Craft a Job Summary

The job summary briefly outlines the duties of the HR analyst role. This means that it should detail the main objective of the role. Additionally, you can mention the job title, as it provides clarity on the title you are offering to the new hire.

Sample:

Job Title: HR Analyst

Job Summary:

We are seeking a skilled HR Analyst to join our Human Resources team. The candidate will be responsible for engaging new clients for resource needs and contributing to a smooth end-to-end recruitment cycle, which includes screening, interview scheduling, profiling, and starting the onboarding process. The ideal candidate should have a passion for leveraging data to drive strategic HR initiatives and improve overall organizational performance.

Step 3: Highlight HR Analyst Roles and Responsibilities

This section should describe the key HR analyst’s roles and responsibilities. It should cover a wide range of HR-related tasks, such as ensuring compliance with company policies and legal requirements and effectively using HR software to manage employee data, among others. 

Sample:

Key Responsibilities:

• Analyze HR metrics and prepare reports on trends related to recruitment, retention, diversity, compensation, etc.
• Collaborate with recruiters to identify hiring needs and determine appropriate salaries for job openings.
• Support managers with workforce planning.
• Partner with recruiters to identify hiring needs and determine appropriate salaries for openings.
• Help build and implement an employee engagement survey program.

Step 4: Make a List of HR Analyst Skills & Qualifications

This section highlights the list of necessary educational qualifications, experience levels, and skills. It should include mandatory and preferable job qualification requirements, including the HR analyst skills needed to hire an ideal candidate.

Sample:

Qualifications: 

• Bachelor’s degree in Human Resources, Business Administration, Statistics, Data Analytics, or a related field.
• Advanced Human Resource Management course certification (preferable).
• Proven experience as an HR Executive or in a similar role.

Skills Required:

• Strong background in data analysis, reporting, and HR metrics.
• Proficiency in statistical analysis tools and software (e.g., MS Excel and Tableau) and HRIS (Human Resources Information System) platforms.
• Strong analytical, critical thinking, and problem-solving skills, with the ability to translate data into actionable insights and recommendations.
• Excellent communication and presentation skills, with the ability to effectively convey complex information to diverse audiences.
• Detail-oriented with a commitment to accuracy and data integrity.
• Ability to work independently and collaboratively in a fast-paced environment.

Step 5: Mention Salary Details

It is important to disclose the expected salary for the position, whether it is on a monthly or yearly basis. For example, you can specify it as a ‘minimum salary of ₹(Amount) per month’ or a salary range like ‘between ₹(Amount) LPA – ₹(Amount) LPA’ depending on the compensation model used. 

Keep in mind that salary scales can vary depending on factors such as location, years of experience, and company size. Therefore, it is crucial to provide a suitable salary range that aligns with your organization. 

Sample:

Offered Salary:

• Between ₹10 LPA – ₹12 LPA  

Step 6: List Benefits and Perks

It is optional to include the benefits and perks in the HR analytics job description. However, it is best to mention them, as the information can encourage potential candidates to apply. You can also mention the work timings, as it would be beneficial to provide clear expectations.

Sample:

Benefits and Perks:

• Remote work option
• Health and life insurance
• Professional development opportunities
• Paid time off

Working Hours:

• 10 a.m to 6 p.m (Monday to Friday) 

HR Analyst Job Description Template

Here is a customizable human resource analyst job description template to guide you in structuring an effective job description for your organization.

Company Description: With a strong focus on innovation and cutting-edge technology, MediCare Tech is dedicated to revolutionizing the healthcare industry. Our RPMS (Remote Patient Monitoring Systems) are designed to improve patient outcomes by providing real-time data and actionable insights. As a leader in healthcare technology, we are committed to making a positive impact on the lives of patients and healthcare providers alike. Job Title: HR Analyst Job Summary: As an HR Analyst, you will collaborate with teams to understand specialized needs and support various HR functions, such as compensation, workforce planning, talent acquisition, and employee training and engagement programs. With a commitment to accuracy and data integrity, you will also be responsible for effectively conveying complex information to diverse audiences, ensuring the smooth operation of our innovative RPMS (Remote Patient Monitoring Systems).  Day-to-Day Responsibilities: – Support the company’s operations through your expertise in human resources. – Develop and maintain reports, dashboards, and visualizations to effectively communicate key metrics and findings to stakeholders at all levels of the organization. – Conduct in-depth analyses of turnover rates, employee engagement surveys, performance evaluations, and other HR-related data points. – Partner with HR business partners and department heads to understand business needs and develop data-driven solutions to address challenges and optimize HR processes. – Support the design, implementation, and evaluation of HR programs and initiatives, such as talent acquisition, performance management, compensation and benefits, and employee development. – Stay updated on industry best practices and emerging trends in HR analytics and data management to ensure the organization remains competitive and compliant with relevant regulations. Preferred Qualifications: – Bachelor’s degree in Human Resources, Business Administration, or a related field. – HR certification course (preferable). – 3+ years experience in an HR department in the healthcare industry (preferable). Skills Required: – Proficiency with HR information systems and data analysis tools, such as Excel, Tableau, and Power BI. – Proficient in working with Human Resources Management Systems. – Excellent written and verbal communication skills. – Strong analytical skills for creating detailed spreadsheets and presentations. – Familiarity with various aspects of HR operations, such as hiring processes, payroll management, and employee benefits.  Salary Details: ₹12 – ₹14 LPA  Benefits & Perks: – Competitive pay – Health insurance – Flexible paid time off – Work from home opportunities – Professional development funding Working Hours: – 9 a.m to 5 p.m (Monday to Friday) Interested candidates should submit their resume and cover letter to careers@medicaretech.com. Mention ‘HR Analyst Job Application’ as the email’s subject line.

Conclusion

Creating an effective HR analyst job description involves clear communication of the role’s responsibilities and qualifications, as well as highlighting key skills. It is also important to tailor the description to fit your organization’s specific needs and culture and attract talents that align with your organizational goals. By following these steps, you can create a comprehensive job description that will help guide your recruitment process toward finding the right candidate for your company’s human resources team.

Post your job description on the Internshala platform for free and hire talent. Also, consider checking out our quick guide on improving the recruitment process to identify the right candidate for your company.